Email Rewrite: Level Up Your Professional Communication
Scenario: Consider how you can improve the unprofessional email below. You are responding to Jinae Ali (she/her), a court clerk, who asked to reschedule a virtual hearing on a motion to compel in Myneni v. Hall (Case No. 25-1113) on December 10, 2025, at either 11 a.m. or 3:30 p.m. You're available at both times. Your client is Travis Hall.
Original Unprofessional Email:
To: clerk@court.com
Subject: Hearing Thing
Hey there,
I saw your note. July 10 works, morning or later is fine! 😊
Thx,
Vishal
Level 1
Master the Subject Line
A professional subject line immediately tells the recipient what the email concerns.
Include the case name, case number, and what the email is about (e.g., "Re: Rescheduling...").
✅ Level 1's subject line mastered! Advancing to Level 2!
Level 2
Perfect the Greeting
Start with an appropriate, formal greeting that sets a professional tone.
Use a formal greeting with the correct courtesy title or the recipient's full name. Consider the time of day if using "Good morning/afternoon/evening."
✅ Level 2's professional greeting achieved! Advancing to Level 3!
Level 3
Craft the Body
Write a clear, complete message with all necessary information.
Thank the sender for her message, clearly state your availability for both times on December 10, and offer to provide additional information.
✅ Level 3's key communication is clear! Final level unlocked!
Level 4
Sign Off Professionally
End with a formal sign-off. Include your full name (Vishal Lee) and the client you represent. Assume that your email will have a professional signature block included with your firm's name, address, and phone number.
Include a professional sign-off, your full name, and your client's name.
✅ Level 4 Complete! Professional signature perfected!
✦ Email Etiquette Expert Status Achieved! ✦
You've transformed a casual message into a model of professional legal correspondence.
✦ Email Etiquette Expert ✦
Remember: Every email you send reflects your professionalism and attention to detail.
Model Professional Email:
To: clerk@court.com Subject: Re: Myneni v. Hall (Case No. 25-1113) - Rescheduling Virtual Hearing on Motion to Compel Dear Ms. Ali: Thank you for your message regarding rescheduling the virtual hearing on the motion to compel in Myneni v. Hall. I confirm that I am available on December 10, 2025, at both 11:00 a.m. and 3:30 p.m. for the virtual hearing. Either time works well for our team. Please let me know if you need any additional information or if there are any other scheduling considerations. You can reach me directly at (555) 123-4567. Best regards, Vishal Lee Attorney for Defendant Travis Hall Parker, Van Nort & Granville, LLP Miami, FL 33133 (555) 123-4567 vlee@pvglaw.com
You can be a great legal writer.